Organisation
Companies, organisational units and groups reflect membership and areas of responsibility.
TUTORize Platform
Manage organisations, users and permissions in one place.
Learning management, knowledge management and skills management all run on the same TUTORize platform. Users, organisational structures, roles and shared services provide a common foundation.
These structures do not need to be maintained separately for each module. Responsibilities can be organised to match your business – from central account administration to local areas of responsibility.
TUTORize ISO 27001 certified · GDPR compliant · Hosted in Germany · Multi-tenant · SSO & REST API · AI optional
Explore platform capabilitiesCommon foundation
Three product modules. One shared administration layer.
A learning activity is assigned to a target group. A knowledge article needs an owner. A competency assessment belongs to a person with specific responsibilities.
All three modules rely on the same underlying structures:
Users and permissions
Profiles, roles and permissions determine who can work in which context.
Shared services
Media, files, search, tasks and notifications support different business processes.
The LMS manages learning and completion records, the WMS maintains approved knowledge, and the TMS covers competencies and development needs. The platform provides their shared foundation.
This distinction matters: the platform does not replace any product module. It provides a common way to organise the administrative structures behind them.
Organisational structure
Reflect the way your organisation actually works.
Whether across legal entities, locations or departments, responsibilities are rarely distributed in exactly the same way.
TUTORize lets you manage companies, organisational structures and groups. This allows users and target groups to be assigned within the appropriate structure.
Typical tasks
- Map companies and organisational structures
- Assign users and groups
- Organise target groups for specialist processes
- Define areas of responsibility clearly
Groups and organisational units are different from separate tenants. The right model depends on how your organisation is structured.
Users
One user base for learning, knowledge and skills.
User profiles do not need to be created separately for each TUTORize module. All modules share the same user administration.
Profiles can include custom fields. Existing data can be imported from CSV, XLS or XLSX files. Administrators can also activate or deactivate users.
Profiles and custom fields
Adapt user information to your organisational structure.
Import data
Import existing user data using supported file formats.
Manage user status
Set users to active or inactive within the relevant account.
User documents
Manage documents in the appropriate user context.
The separate integrations page explains how existing HR and identity systems can be connected.
Access management
Control who can register and sign in.
Not every target group needs the same access process. Requirements for internal employees may differ from those for external participants.
TUTORize supports several mechanisms for configuring registration and access scenarios.
Self-registration
Users can register themselves in appropriately configured scenarios.
Domain restrictions
Restrict registrations to permitted email domains.
Double opt-in
Confirm email addresses during registration.
Registration approval
Make access subject to approval of a registration.
Additional sign-in protection
Use 2FA/OTP; SSO supports integration with existing identity systems.
The combination of mechanisms depends on the access scenario and the system configuration.
Responsibilities
Combine central control with local responsibility.
Not every administrative task has to sit with a central administrator. At the same time, local administrators do not need unrestricted access to other areas.
TUTORize supports global and local roles, as well as multiple roles per user and context.
Global roles
Assign overarching administrative tasks within the relevant permission context.
Local roles
Represent responsibilities in defined organisational or functional areas.
Multiple roles
Assign different responsibilities to one person through multiple roles.
Account administration
Use the designated account administrator role for account management tasks.
This lets permissions follow the actual distribution of responsibilities.
Tenants
Represent multiple accounts and organisational environments.
TUTORize supports multiple tenants. The platform allows separate accounts and organisational contexts to be managed.
This is relevant, for example, when different companies or target groups need their own responsibilities for administering their platform environment.
A tenant is not the same as a group or organisational unit within an account. The appropriate structure depends on the functional and administrative requirements.
Key distinctions
- Groups organise users and target groups within an organisational structure.
- Roles govern tasks and access within the relevant context.
- Tenants or accounts represent higher-level organisational environments.
For questions about technical tenant separation and the operating model, the next step is a dedicated security review.
Content infrastructure
Manage media centrally and use them in specialist content.
E-learning courses, knowledge articles and other content use documents, images and videos. TUTORize provides shared media and file management capabilities.
Media library and shared files
Manage existing media and files within the platform.
Documents and videos
Display PDFs and documents and embed videos in supported content.
Track usage
Use file usage information to help manage media.
This means materials do not necessarily need to be organised separately for each business area. Creating and approving the actual specialist content remains the responsibility of the relevant module.
Shared services
Find information, communicate and stay on top of administration.
Alongside user administration and permissions, TUTORize provides features that support everyday work on the platform.
Global search
Find content from supported areas of the platform.
News and notifications
Share information and use system notifications.
Tasks and links
Use tasks, mentions and links within the available functionality.
Favourites
Bookmark frequently used content for quick access.
Dashboards and admin overviews
Access the available platform and administration information.
These features complement specialist workflows. Learning progress reports, knowledge approvals and competency assessments remain within their respective modules.
Product modules
Shared administration. Different responsibilities.
Learning management
Provide courses and learning paths, assign participants and document progress.
Explore learning managementKnowledge management
Create, review, approve, version and maintain knowledge content.
Explore knowledge managementTalent and skills management
Record competencies, compare them with role requirements and identify development needs.
Explore talent managementThe modules use the same organisational foundation. Their specialist features and permissions remain tailored to their respective tasks.
Enterprise context
Connect shared administration with your existing systems.
A platform is also evaluated on how it fits existing IT processes and meets access, operational and security requirements.
Integrations
REST API, webhooks, supported import procedures and SSO enable connections to existing systems and identity environments.
Explore integrationsSecurity and operations
Roles, access controls, multi-tenancy and the operating environment are part of a security assessment. The separate security page covers the relevant evidence and conditions.
Explore security and operationsOptional AI
AI capabilities support defined tasks in learning and knowledge processes. Core user and platform administration does not depend on using AI.
Explore AI in TUTORizeFrequently asked questions
How does shared administration work?
Do users need separate accounts for LMS, WMS and TMS?
No. The product modules share the same user and organisational foundation within the TUTORize platform. Available features depend on each person's roles and permissions.
Can different departments take on their own administrative tasks?
TUTORize supports global and local roles. Responsibilities can therefore be assigned within the relevant organisational or functional context.
Are groups and tenants the same thing?
No. Groups organise users and target groups within a structure; tenants or accounts represent separate organisational contexts. The appropriate model depends on the use case.
Can existing user data be imported?
Yes. TUTORize supports CSV, XLS and XLSX imports. Which additional user data can be connected through interfaces depends on the integration scenario.
Next step
How should organisations, users and permissions work together in your business?
In a demo, we look at your organisational structure, user groups and administrative responsibilities.
We show how TUTORize provides a shared foundation for learning, knowledge and skills management – and discuss which roles, access methods and tenant structures fit your requirements.